Employment Opportunity

Hahndorf Academy Foundation Inc - Administration officer

Join our vibrant team, working in a beautiful heritage building in historic Hahndorf.

Hahndorf Academy is a creative hub with art galleries, museum and retail shop.  We are a Not-for-Profit organisation which consists of a Board, Director, Retail Manager and a team of dedicated volunteers.

This role is suitable for someone with experience in administration and bookkeeping and someone who likes to work in a busy office environment supporting the Director, Retail Manager and Board.  This is a responsible role with many aspects to it, from problem solving, administration, financial duties to dealing with queries and liaising with teachers, Council and artists. 

This is a flexible role with 8-10 hours per week and on occasions there will be additional hours required for specific projects.  Working days/hours are negotiable however payroll must be processed on a Monday on a fortnightly basis.

If you think you would thrive in this position, please email your covering letter, resume and your application addressing the job specification through to contact@hahndorfacademy.org.au – closing date is 30th November 2017.

If you have any queries please email us with your query to contact@hahndorfacademy.org.au and we will reply to you immediately

 Hahndorf Academy Foundation Inc - Administration Officer

Job Description

This role requires a person with efficient administration and bookkeeping experience, working to deadlines and the ability to work in a busy environment.  This includes working closely with the Director, Retail Manager and the Hahndorf Academy Foundation Inc Board’s Treasurer. 

The following skills are required for this position:

Financial Duties

Petty Cash Recording and Reconciliation

Entering artist sales into MYOB and making payments to artists

Bank Account Reconciliation

Weekly Banking

Invoicing for Studio Hire, events and exhibitions and local council

Processing Superannuation payments monthly

Preparing statistics for Director’s Board Report

Process any invoices payable

Payroll on a fortnightly basis

Dealing with Financial Advisors and Auditor

Ensuring financial figures are provided to our External Financial Advisor within timeframes to ensure Board reports are processed in a timely matter

Working with the Auditor

To ensure that the Auditor is provided with accurate information for the preparation of the Special Financial Report in readiness for the AGM


General Administrative tasks

Use of Microsoft Office (Word, Excel, Publisher, PowerPoint, Outlook).

Foundation Membership details

Filing and general paper work and office duties

Managing the organisations emails and mailing lists

Liaise with schools and our Volunteer Education Officer

Understanding and assisting the general running of the organisation

Administration support for Art Prizes including the use of PowerPoint presentations

Administration support for the Director, Retail Manager and Board and any other tasks required

Volunteer Vacancies


Join our team as a volunteer.

Volunteering at Hahndorf Academy is a great way to meet new people and engage with the arts and heritage whilst giving back to the community.

We have a saying ‘what would we do without volunteers’

And this is so true, we have a great team who we appreciate and we are always on the lookout for new people to join us. We are a not-for-profit organisation and we rely on our volunteers to help us run our busy shop, museum and art galleries.  

The extensive amount of time, skills and knowledge that our team of volunteers contribute is priceless. If you are interested in assisting in retail, collection documentation, exhibitions, special events, administration, gardening or general maintenance, we are always ready to welcome people who are willing to join our dedicated team. 


Volunteer Vacancies:

Handy person.

This volunteer role would suit someone who likes to potter about and fix things, (nothing complicated and we are very flexible with the days and hours) for example, changing light bulbs in the shop and museum, painting walls and plinths for exhibitions, helping carry artworks and plinths for exhibitions and general maintenance. If you think this role would appeal to you please send an email to us telling us a little about you. contact@hahndorfacademy.org.au


Retail assistant.

Join our team in our gorgeous shop that specialises in handmade gifts and artworks by South Australian artists and makers. The range of products varies from glass, books, ceramics, jewellery and paintings to scarves and homewares. The shop is busy with locals, Adelaide customers, interstate and overseas visitors.

Customer service is really important to us, there is training provided however we do require people to have retail or sales/customer service experience. You will report to the Retail Manager who is always there to support you. And we want people who want to stay with us on a long term basis as our retail volunteers are a loyal dedicated team who love being here and we treasure them equally. The hours are for half a day either 10-1.30pm or 1.30-5pm and we welcome people who are on Centrelink schemes. If you think this role would appeal to you please send an email to us with some information about you and a resume contact@hahndorfacademy.org.au


Events and Exhibition opening helpers

Every month we have an opening here for our events or exhibitions. The atmosphere is always good fun and we are always on the lookout for someone to help us serve drinks. The hours for this role is incredibly flexible depending on when the openings etc. are so if you are interested in art and supporting the artists and you enjoy serving drinks please send us an email with some information about you to  contact@hahndorfacademy.org.au